TRANSACTION CONTROLS

Beginning January 3rd, 2005, OSP introduced a University-wide initiative using Oracle transaction controls. Transaction controls enable OSP to restrict the charging of certain expenditure types to grant projects. This functionality fulfils a useful business and compliance need. Accordingly, there are now three transaction control templates which OSP's Account Create group will apply to certain projects as follows:

Federal Awards
Subcontracts
Training Grants and Fellowships

The following documents will help to explain the process:

Transaction Control Draft Procedure

This document explains the process and provides examples of expenditure types which are subject to transaction controls.

Transaction Controls FAQ

This document was recently distributied at the August, 2004 Fiscal Administrators Meeting. It provides a basic overview of transaction controls.

Sample Cover Letter

This is an example of a letter that will be sent out with a Notice of Award providing details of the exact nature of transaction controls with regard to a particular project.

Transaction Control Templates

This Excel spreadsheet provides details of expenditure types on each transaction control template.

Goldenrod Revision

This version of the goldenrod proposal approval sheet includes a revised section three for Cost Accounting Standards. The new section three requires information about transaction controls. Please use this form from now on. The form linked above is the generic form. The revised school-specific forms are available as follows:

A&S
SOM
CURRY
SEAS
NURSING

Supplemental CAS Exceptions Request Form

This form is for use in the case of after-the-fact CAS exceptions requests. Where we used to request an SP-23 for the granting of CAS exception on existing projects, we now request that you use this supplemental CAS form.

CAS Guidelines

In case you have any questions about Cost Accounting Standards in general, please refer to our pre-existing guidelines, which provide examples and scenarios relating to the appropriate charging of direct costs to sponsored research projects and awards.