The Department is governed by a set of Bylaws (See Appendix A). The Chair (Peter Brunjes) is responsible for overseeing the day-to-day activities of the department. The Chair is aided by the Director of Graduate Studies (Eric Turkheimer), and the Director of Undergraduate Studies (Mazen Saah). As outlined below, the department has been divided into several areas (Clinical, Cognitive, Community, Developmental, Quantitative, Social, and Psychobiology) organized on the basis of teaching and research interests. There are no formal requirements for this organization. Many faculty feel allegiance to more than one area, and it is expected that new areas may appear without notice. Area Leaders, appointed by the Chair, oversee and coordinate the activities of the faculty with the Chair. The Department also has an elected Steering Committee (see Bylaws), whose job is to advise the Chair on any concern that arises, and to set hiring priorities on a year-to-year basis subject to the approval of the entire faculty. Faculty who have new ideas they would like considered by the department as a whole should submit their plans for consideration by the Steering Committee first.

II. Faculty Evaluation, Promotion and Leaves

A. Annual Evaluations

All faculty will prepare an Annual Report outlining their activities for the calendar year when requested during the first months of the subsequent year. These reports are very important: they are used by the Department Chair to determine raises, and are viewed by the Dean's and Provost's office in their determination of adequate and acceptable behavior. Periodic faculty raises are determined by the Dean of Arts and Sciences and the Board of Visitors upon the recommendation of the Department Chair, using criteria and funds provided by the Board. Notification of new salaries is usually made in mid summer for the upcoming academic year. In recent years, new salaries have gone into effect on November 25^th.

B. Procedures for Renewal (Third Year Review)

The initial appointment for untenured faculty is normally for a period of four academic years. Departments will normally consider tenure-track candidates for renewal of term in the third year of their service. The Department notifies candidates of appropriate procedures during the end of their second year in residence. Throughout the process, the Chair serves to answer whatever questions the candidate might have about the renewal process. Complete details on processes can be found in the Appendices

C. Procedures for Promotion to the Rank of Associate Professor Without Term

The process of consideration for tenure is automatically initiated by the department Chair at the end of the fifth year. It can also be initiated earlier by a request from a candidate. The Department notifies candidate of procedures to be followed before the end of classes of the academic year prior to one during which the tenure process occurs. The Chair will make an effort to answer whatever questions the candidate might have about the promotion and tenure process. Complete details on processes can be found in Appendices

D. Procedures for Promotion to the Rank of Full Professor

The process by which a candidate may be advanced for promotion from Associate to Full Professor may be initiated on two ways. First, any faculty member has the right to ask that he or she be considered. This route usually begins with several conversations with the Department Chair about the process and its likely outcome. Second, the Executive Committee, comprised of the full professors of the Department, may initiate the process with the consent of any candidate. In general, both routes should be initiated near the end of the academic year prior to the one in which the promotion is to be considered. The Chair will be available throughout the process to answer any of the candidate’s questions. In every case, the Promotion and Tenure Committee, Dean, and Provost will be looking for strong departmental support for the candidate. Complete details on processes can be found in Appendices

E. Promotion for General Faculty Members

A procedure similar to that described above is used for assessing the progress of General Faculty members. General Faculty submit written statements regarding their teaching and service, which is reviewed by a similar committee in an identical fashion. See Appendices

F. Leaves and Sabbaticals

Faculty may be allowed to take leaves and sabbaticals depending on the needs of the department. Faculty may apply for internal leaves through the sesquicentennial program It is described below:

Eligibility

The Sesquicentennial application process takes place in the fall of the academic year preceding the academic year during which the Sesqui will be

taken. Groups eligible to apply for a Sesqui to be taken during the 2000-2001 academic year:

1. Tenured faculty members who, when the Sesqui leave begins, will have completed 10 full- time teaching/working semesters since their last Sesqui;

2. Tenure-track faculty members who are completing their fifth and sixth semesters of teaching at U. Va. during the 1999-2000 academic year

and who wish to take Sesqui leave during their fourth year.

Application Procedures

Applicants should submit the following to the department chair:

1. Curriculum vitae, including a list of courses taught in each semester since the last sesqui or, in the case of untenured faculty members, since

arriving at U.Va.

2. A narrative statement of research plans (not to exceed 5 pages, double spaced). It is important that those in technical fields make their

applications accessible to people outside their discipline.

3. Copies of last two annual reports of the faculty member.

4. Brief sample of recently published research.

Privileges

1. Fellows will be assigned to full-time research at full pay for one semester, or to half-time research at half pay for an academic year.

2. In the latter case, the Dean will monitor the acceptability of any other partial salaries or stipends received by the Associate.

3. The site at which the research is to be carried out should be specified in the application, and any subsequent changes of site should have the

approval of the Dean.

Selection Process:

The Dean of Arts and Sciences will appoint a faculty committee or use an appropriate committee already in place to advise him/her on the choosing

of Sesquicentennial Associates.

Responsibilities of the Associate:

1. Those selected as Associates must, upon the completion of their term, send a final report to the Dean of Arts and Sciences which describes the

work the candidate has done and copies or citations of published work done at least in part during the period. The final report is quite as important as

the original application.

2. Any faculty member who accepts a Sesqui will be expected to return to full-time work at the University for at least one year at the completion of

the academic year in which the Sesqui was taken.

Parental leaves are also possible. For the leave policy see --http://www.virginia.edu/~resadm/parent.html

III. Faculty Responsibilities

A. Teaching Load and Policy

1. The departmental teaching load (for undergraduate/lower division graduate students) is 4 courses per year, (2 courses/semester). Faculty demonstrating that they are actively involved in research generally receive a one course reduction.

2. Each faculty member is expected to teach at least one service course each year. Service courses include 100- and 200-level courses, PSYC 305-306, and required graduate statistics courses. Other 300-level courses may be considered as service courses upon approval of the Chair when required service courses have been covered. In addition, most faculty teach at least one undergraduate seminar. Graduate classes (except for required clinical courses) are usually taught every other year.

3. Faculty members may buy out of teaching one course per year for approximately 17% of their salary, as long as all department-wide teaching obligations can be met. Those who buy out of a course must teach at least one course each semester, and may not buy out of their service course.

4. New permanent faculty members are given a one course teaching reduction during their first year and are not assigned major advisees until their second semester.

B. Faculty Meetings

The Department holds Faculty Meetings on Monday afternoons, 3:30-5:00 p.m., as the need arises. Faculty may not teach classes or schedule office hours during this time and should plan to keep this time period free. Anyone who needs to bring business before the faculty should notify the Chair so a meeting can be scheduled. Graduate students may select a representative to present business to the faculty when necessary.

Any faculty member can call a meeting at any time during the year. For example, if a faculty member disagrees with a decision made by the Steering Committee, they have a 48 hour period to call such a meeting after the publishing of the Steering Committee minutes See the Bylaws (Appendix A) for details.

C. Office Hours

All faculty who are not on leave are required to have three office hours during the regular work week. Hours must be posted on the faculty member’s office door and turned in to the psychology office no later than the week prior to the beginning of classes. When it is necessary to miss one’s office hours, a note should be posted on the door and alternate hours should be available. The office should also be notified. Office hours may not be scheduled during times reserved for faculty meetings and colloquia (Mondays and Fridays, 3:30-5).

D. Committees

Departmental Committees are appointed by the Chair. Every faculty member is expected to conscientiously serve on these committees, as they are the sole means of departmental function. Several committees are appointed routinely every year, and, as such, may be considered "Standing Committees". These include:

Computer/ Shop: Oversees each of these essential operations of the department

Graduate Committee: Oversee the graduate program. In the spring, the committee serves as the department-wide Graduate Admissions Committee and performs the yearly student evaluations

Human Participants: Evaluates human research proposals for the department

Interdisciplinary Committee: Fosters department-wide intellectual activities

Mentoring Committee: Oversee and ensures adequate oversight for young students and faculty

Minority Concerns: Involved with ensuring fair and equitable behavior in the department

Steering Committee: Comprised of 6 elected members, with the Directors of Graduate and Undergraduate Studies as ex officio members, this committee advises the chair on any issue affecting the department. See Bylaws, Appendix A.

Teaching Evaluation: Collects student evaluations and prepares reports for faculty promotions

Undergraduate: Oversee the undergraduate program. Selects outstanding students to the Distinguished Majors program and evaluates their senior honors theses

Women's Concerns: Ensures equitable treatment based on gender and promotes women's issues within the department.

Most of these committees have graduate student(s) members. A number of other positions and small committees also exist including the Affirmative Action Coordinator, Representatives to the Library Committee, Human Investigations Committee, Animal Use and Care Committee, etc.

The chair appoints search and promotion and tenure committees on a year-to year basis, and may seat other committees as deemed needed. It has always been Departmental policy that the committee responsibilities of Assistant Professor be kept to the minimum. Committee meetings are scheduled by their respective chairs.

E. Area meetings

Each area holds a weekly lunchtime meeting. The scope and nature of these meetings varies from area to area and from semester to semester. They afford a time for scientific interaction and mentoring. All area lunches are designed as "Contemporary Issues" classes and thus can be used for course credit by graduate students.

F. Hiring

Faculty vacancies are filled by the University based on departmental recommendations. Search Committees are appointed by the Chair. It is their responsibility to review all applicants carefully and to choose the very best candidates to interview with the department. Two candidates per position may be invited for interviews at the expense of the Dean of Arts and Sciences. If more than two candidates per position are interviewed, charges are made to the Department and not the Dean. Prior to inviting any applicant, the committee must post their applications in the main office for a period of 48 hours to allow the perusal of the entire faculty. Files on all candidates are maintained by Debbie Snow in the main office for review. All faculty members are encouraged to review these files prior to or during each invited candidate's visit to the Department.

The itineraries of the interviewees are scheduled by the office via email solicitations and/or sign-ups. It is expected that nearly all faculty will volunteer to spend time (personal interview and/or meal) with nearly all candidates, in order to ensure they are well informed when the decision process occurs. All reimbursements resulting from visits are subject to the rules outlined in Section IVG.

Voting is done by secret ballot on recommendation of the Search Committee. A Departmental faculty meeting usually precedes the vote, although it is not required. If the vote begins without a faculty meeting, and then a call for a faculty meeting is made, this vote becomes invalid, and a second vote must be taken following the faculty meeting. The Department's recommendation on each candidate is forwarded to the Dean of Arts and Sciences and the Provost through appropriate channels for final action.

G. Colloquia

The Department sponsors a colloquium series of distinguished guest speakers and faculty. The colloquia are held, generally, on Monday or Friday afternoons at 3:30 p.m., in the Life Sciences Auditorium, with a reception following in the foyer. The colloquia are held in order to allow the dissemination of research from excellent scholars from outside the University. They form a key means by which people in different areas of the Department can keep abreast of recent work. They also are excellent ways in which to train graduate students in the science of Psychology and in the practical aspects of how to give a public lecture. In order to foster this intellectual atmosphere, it is important for faculty to attend and participate. Graduate students are expected to attend all colloquia, as should most faculty.

Graduate students are usually responsible for having lunch with speakers and faculty members usually take the speaker to dinner following the reception. These expenses are reimbursable, governed by guidelines indicated elsewhere in this booklet.

H. Graduate Students

1. Graduate Admissions

Graduate admissions are overseen by the Graduate School of Arts and Sciences. In the Department, admissions are managed by the Graduate Committee and the Director of Graduate Studies. Day to day operation of graduate admissions are handled by the areas and individual faculty members. Information for prospective applicants is available through the department web page www.Virginia.edu/~psych. The Department discourages distribution of application materials through surface mail, and cannot entertain general inquiries about the nature of the graduate programs, application strategies or chances for admission before the beginning of the admissions season in January. Individual faculty are encouraged to communicate with potential applicant at any time.

The Graduate Committee meets at the beginning of the spring semester to formulate policy for annual admissions. The DGS determines the total number of graduate students who can be admitted based on the TA and tuition differential budgets, and then estimates a desirable number of offers that can be made in the hope of recruiting the correct number of students. These offers are then divided up among the areas, which cannot make more than their allotted number of offers without approval from the Graduate Committee. As the admission season progresses, areas may determine that they will not be able to fill their allotted offers, and the DGS may then reallocate these slots to other areas as needed. Distribution of admission slots among faculty in an area is handled by the areas. The Graduate Committee also chooses applicants for consideration for Presidential Fellowships, provided by the GSAS to highly qualified applicants. These fellowships allow the Department to make a greater financial offer, and relieve the applicant of teaching duties during their first year in the program. The Department usually receives two Presidential Fellowships, and there is often competition among the areas to obtain them. The Graduate Committee orders candidates based on excellence, and on the recent history of distribution of the fellowships among areas. Graduate applicants are guaranteed an annual stipend for four years, to be earned from fellowships, teaching and research. The Department has signed an agreement with the APA to finalize all admission decisions by April 15.

2. Graduate Advising

All graduate students are required to have a faculty advisor. Some areas assign faculty advisors at admission. If not, students are expected to obtain an advisor during their first year in the program. Graduate advisors should meet regularly with graduate students to establish expectations for ongoing work in the laboratory and to supervise the student’s progress through the graduate program. Expectations should be clearly established for time to be spent in the laboratory, time off for vacations and holidays, supervision of undergraduate research assistants, and any other duties that are expected of the student. Conflicts with graduate students should be brought to the attention of the DGS and the area leader. Graduate students are permitted to change advisors. All parties involved and the DGS should be notified of all changes of advisors. Academic progress of graduate students is managed by the areas. Once a year, the entire faculty meets to review academic progress of students, admit students to candidacy, and adjudicate requests for exemptions from academic regulations.

3. Financial Support of Graduate Students

Graduate students are guaranteed a level of support for four years (currently) when they are admitted to the program, with is generated by a combination of funds from grant support and funds from the Department and the Graduate School of Arts and Sciences. Faculty are expected to seek extramural funds to support graduate students, and to include graduate student support in funds that are acquired.

4. Office Space for Graduate Students.

The Department can provide only a small amount of office space for graduate students. Faculty are expected in include graduate student space in the laboratory support they are allocated.

5. Graders and Graduate Teaching Assistants

Graders and TA's are assigned by the Director of Graduate Studies each semester. These assignments are based first on financial needs and pledged support by the Department, and then on other considerations including areas of interest and schedule conflicts. When possible, requests by professors and graduate students are considered. Duties may include management of students and grades, setting up audiovisual equipment, writing and/or grading exams, conducting review sessions, and holding office hours. Faculty members are ultimately responsible for the class; they are also responsible for ensuring that TA and grader duties do not exceed the allotted hours. An appendix describes the duties and guidelines for graders and TAs.

I. Undergraduate Advising

Helping young students find their way through the complicated world at UVa is an important task that all must participate in. All faculty are expected to advise undergraduate students.

Undeclared students: Each department is required by the Dean’s office to identify faculty members who will serve as advisors for first- and second-year students. The Chair appoints advisors, usually selected from the tenured faculty. These advisors receive training from the College and meet with their advisees at least twice per year.

Major advising: All faculty members in the department serve as major advisors unless they are on leave or are exempted by the chair. Faculty who serve as first year advisors or members of the undergraduate committee are assigned a half-load; all others are assigned a full load. The full advising load is typically set to a maximum of 30 or 35. New assistant professors begin advising during their second semester.

Major advising arrangements are the responsibility of the Director of Undergraduate Studies, who develops declaration and advising procedures, assigns advisors, and makes advising information available prior to the weeks set aside for major advising. A handout on advising is distributed to new advisors by the Director of Undergraduate Studies.

J. Graduation

A departmental diploma ceremony is held following the University-wide commencement exercises to distribute diplomas to graduate and undergraduate degree recipients. Ph.D. candidates also receive their hoods at this ceremony, usually presented by their advisor. All faculty are strongly encouraged to attend the departmental ceremony.

K. Consulting/supplemental teaching

A faculty member is also allowed to contract his or her services as an independent consultant at a maximum of one day out of every seven, so long as such activity does not jeopardize that professor's ability to fulfill his or her obligations to the University. Consulting hours are to be included in annual report. Consult the Chair for details on departmental policies.

Supplemental Teaching Possibilities: Faculty members are able to supplement their regular annual salary by teaching in one of four ways:

a. Teaching a regular Departmental course during the Summer Session. (Subject to availability and interest)

b. Supervising Directed Research, Thesis/Predissertation and Dissertation Research during the summer. (Payment by the credit hour)

c. Teaching a regular Departmental course as an evening course through the Division of Continuing Education.

d. Offering a course of your own description (not a regular College course) through the Division of Continuing Education.

Pay for the summer from any and all University sources cannot exceed three/ninths of the nine month teaching salary (based on the preceding academic year's salary).

L. Biosafety Requirements: Hazardous Waste and Radioactive Substances

All faculty using these substances are responsible for ensuring that proper handling and disposal measures are taken. All waste must be stored in bottles that are clearly labeled and capped. Please see Appendix for details.

M. Emergency Plans for Gilmer Hall

Detailed instruction are available in the Appendices

IV. Office Services

A. Main Office Staff

The main office of the Department of Psychology is located in a suite of rooms in 102 Gilmer Hall. Office hours are Monday ‑ Friday, 8 a.m. to 5 p.m. The Department Chair's office and those of a staff of 7 clerical/administrative persons are located here. The staff consists of a Receptionist -‑ Nancy Birsch; a Research Administrator -‑ Donna Hearn; an Office Manager and Bookkeeper -‑ Louise Spangler; a Bookkeeper -‑ Tammy Seal; a Grant/Test/Manuscript Typist -‑ Gracie Anderson; a Purchasing Contact -- Morgan Davis, and an Administrative Assistant/Secretary to the Chair -- Debbie Snow.